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Keith County awards one-year fuel contract to Sapp Brothers after competitive bids
Summary
After staff review, the board accepted Sapp Brothers' fuel bid for a one‑year contract (Feb. 1, 2026–Jan. 31, 2027), citing competitive pricing and service history; commissioners discussed pricing structures (cents‑over vs fixed) and service guarantees.
The Keith County Board of Commissioners accepted a one‑year fuel contract with Sapp Brothers (also presented as South Brothers in the bid documents) after reviewing competitive proposals from Aurora Co‑op and Frenchman Valley Co‑op.
Highway Superintendent staff described two common bid pricing structures: cents‑over‑OPIS (a variable markup tied to market rack prices) and fixed‑delivered pricing. Staff advised that cents‑over pricing (or a blend that allows both) can protect the county from paying a premium fixed price when markets fall, but noted OPIS volatility. After presentations, Levi Ball, operations manager for Sapp Brothers, answered technical questions about supply and tank‑level monitoring.
Thomas (Highway staff) recommended awarding the contract to Sapp Brothers based on pricing and service history. Commissioners discussed prior county experience with local suppliers and the importance of vendor tank monitoring and emergency responsiveness. A motion by Anderson, second by Wortman to accept the Sapp Brothers bid passed on a roll‑call vote. The contract term as discussed in the packet runs Feb. 1, 2026 to Jan. 31, 2027. Commissioners asked staff to include performance stipulations in the contract for tank monitoring and service responsiveness.
