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County attorney outlines records‑retention options as public‑records demands swell
Summary
An attorney advised Williams County officials on updating RC‑2 retention schedules, using RC‑3 one‑time destruction forms, and organizing records to limit the time staff spends responding to broad public‑records requests.
Martin Brody, an attorney invited to advise Williams County officials, told commissioners that keeping retention schedules current, specific and actively enforced is the key to managing public records and the time required to respond to requests. He explained two common tools: RC‑2 retention schedules, which list categories (for example, emails, contracts, engineering plans) and set retention periods, and RC‑3 one‑time destruction forms for bulk disposal of legacy boxes that no longer serve an administrative purpose.
Brody said practical retention choices depend on administrative need: "the statute of…
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