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Committee backs award of three-year asset-management contract for Hilton Cleveland Downtown
Summary
Public Works recommended a three-year contract with CHM (vendor name appears inconsistently in the transcript) for asset-management services at the Hilton Cleveland Downtown Hotel; the recommendation was advanced after a motion to suspend second reading. Staff said the vendor scored highest among four respondents and the contract includes a monthly retainer and annual increases.
The Cuyahoga County Public Works Procurement and Contracting Committee advanced a recommendation to award a three-year asset-management contract for the county-owned Hilton Cleveland Downtown Hotel to the vendor identified in the resolution (CHM Warnick in the clerk's reading; the transcript later references CHM Warnock).
Nicole English, Public Works, said the vendor has served as the county's hotel asset manager since 2021 and that the county issued a new request-for-qualifications to reassess the market. "They did score the highest of the 4 that submitted," English said. She described the role as the county's interface with Hilton under the existing management agreement: "They coordinate all the financials. They coordinate, any changes in the market that are happening. They essentially watch all their sales goals and make sure we're hitting them, interface between the convention center and the hotel as well."
English described contract terms in summary: the recommendation is for a three-year contract with a monthly retainer that the presentation stated as $24,000 plus $1,000 of expenses if used; English also said the county currently pays the vendor $26,000 per month and that the negotiated contract includes annual increases of about $1,000 for the next two years. The clerk's reading of the resolution states the award amount "not to exceed $936,000."
Committee members asked how often staff communicates with the vendor and whether council receives the vendor's monthly reports. English said contact frequency increases during active projects (sometimes daily, otherwise every other week) and offered to provide monthly reports to the council. When asked about payment source, English said the contract is paid from the general fund and she would check whether Walter (fiscal) reimburses from hotel accounts.
A committee member moved to suspend the usual second-reading schedule so the contract would not lapse; a second was recorded, the committee added Councilwoman Yvonne Conwell's name as requested, and members approved the motion by voice vote. The committee did not record a detailed roll-call tally in the transcript. The item will proceed as directed for council action.
