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Legislative ITPC outlines IPTV Media Explorer rollout, and Legislative Council moves public participation to legislator email
Summary
Staff described a new IPTV Media Explorer expected in production by April/May and said control of hallway and hearing-room monitors will allow streaming and emergency signage; Chair Howe said Legislative Council has decided to move public participation (blue sheets and phone messages) to legislators' email accounts for the upcoming session.
OLIS staff presented technical and timeline details for an IPTV Media Explorer and related hearing-room media upgrades, and the council recorded a policy change moving public participation to legislator email.
Audrey (staff) said the branch implemented a COTS IPTV Media Explorer and has transferred the branch's full media library into its possession. She projected production readiness by April or May and tied that timeline to the branch's goal of having the new solution operational before the current vendor contract ends June 30. "We do feel like we'll meet the April timeline by the April, May for production," she said, and added the branch expects at least a short transition period during migration.
Audrey explained the branch will have direct technical control of hallway and hearing‑room monitors: "We have complete control over those monitors in that we can turn them on, we can turn them off. We could put any of the streams on them. We could put an emergency evacuation notice on them." She described using a hotel-style digital-signage device (amino box) for content control and said hearing-room monitors will be daisy-chained and synchronized for overflow rooms.
Chair Jerry Howe told members that Legislative Council decided to move public participation away from the legislative portal so that comments, blue sheets and phone messages will be routed to legislators' email accounts during the upcoming 27 session. "Consider yourself on notice that the blue sheets are will not be available during the 27 session as public participation moves to the legislative email address," he said. Staff clarified that phone messages will also route to the email system rather than remaining in the portal.
Council members also discussed projects on hold and disaster recovery: Skye Foster cautioned that relocating the disaster recovery environment could delay an immediate hot cutover capability but said current backup and recovery solutions remain robust and there would be "no data loss" and no inability to recover.
Members raised performance and prioritization concerns. Sen. Daniel Zolnikov urged staff to "slow down" and prioritize completing the most needed items before adding new projects; staff responded that different teams and resource assignments explain some delays and asked members to help prioritize work for the next session.
Next steps: staff will proceed with IPTV migration and continued portfolio scoping, publish strategic‑planning materials in the fall, and prepare budget requests for items that survive the internal review and HB10 process.
Quotes in this article are drawn from the meeting record of the Information Technology Planning Council.
