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Porter Baron board approves moving city-event funds to LEAP and hiring consultants
Summary
The Porter Baron Enterprises Association voted to reappropriate funds for city events to LEAP, hire outside consultants to run downtown events, and set up an advisory committee; two board members abstained from that vote and staff will execute contracts.
The Porter Baron Enterprises Association voted on Feb. 18 to reallocate previously appropriated city-event funds to fall under LEAP, a nonprofit, and to hire outside consultants to run several downtown events.
Chair (S1) told the board the reallocation would not create new appropriations but would instead move money already set aside for civic events so consultants could be paid and insurance and other event costs handled by the contracted team. Examples mentioned included Friday Night Lives, the Sunflower Festival, a mural festival and the Santa parade.
Program administrator (S3) said event work would be contracted to consultants and an advisory committee would provide guidance; Julie was named as a participant on that advisory group. Board member (S2) moved to reappropriate the funds; Chair (S1) seconded. The motion passed; during the vote two participants asked that their abstentions be recorded (Mary Anne and Mike).
Chair (S1) said contracts with consultants will be executed and that staff will ensure transparency about the transfer of funds and how the consultants are paid. The board also discussed using two named consultants (Lindsay and Jessica) who have reviewed models from other cities and will help implement the events.
Next steps: staff will draft contracts with consultants and form the advisory committee; any contract details that exceed current encumbrances or create new financial commitments will be brought back to the board for approval.
