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Committee approves Public Works flooring bid and French Market license agreement
Summary
The Committee of the Whole endorsed a low bid of $27,865 (Douglas Floor Covering) for LVT flooring in the Public Works Training Room with a 10% change-order allowance to be clarified, and approved a license agreement to continue the French Market with a relocation clause and operational recycling/food-waste options.
At the Committee of the Whole meeting following the city council session, members reviewed two administrative items.
Committee item A: Facilities flooring Staff asked the committee to accept a low bid from Douglas Floor Covering to replace the public works training-room flooring for $27,865 and to allow the city administrator to approve change orders not to exceed 10% of the bid price. Staff said the existing floor is at end of life and the selected product is luxury vinyl tile (LVT). Committee members asked whether demolition was included in the bid and whether the 10% contingency was reflected in the total; staff indicated demolition was included but noted the not-to-exceed math needed correction and that they would amend the resolution before forwarding to the city council for final approval.
Committee item B: French Market license The committee also reviewed a license agreement with the French Market operator (transcript spelling varied). Staff said the agreement is largely standard, added a relocation-licensed area to allow the market to operate during pavilion construction, and clarified that the city is responsible for trash collection; adding recycling or food-waste bins can be handled operationally without contract changes. The committee passed the item unanimously.
Why it matters: Replacing worn municipal facility flooring improves staff and community meeting-space safety and usability; the French Market agreement affects a downtown event and pedestrian activity during planned pavilion construction.
What’s next: Staff will correct the not-to-exceed language for the flooring contract and present the corrected resolution; licensing and operational details for the French Market will proceed under the approved terms.
