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CPC discusses hiring one combined staff position, office location and digitizing records
Summary
Committee members discussed combining two positions into one (about 30 hours/week at a proposed $45/hour), seeking a town-based office space, digitizing basement records, and securing training support from former staffer Glenna Stokes.
Committee members on Feb. 17 described a plan to consolidate two roles into a single part-time position, debated office location and lease terms, and proposed digitizing historical records stored in a basement archive.
Speaker 1 said the committee intends to merge the former two-person workload into one job at roughly 30 hours per week with a proposed pay rate of $45 an hour; the merged job description has been reviewed by Linda and sent to Libby for final sign-off. Members discussed posting the position, contacting a pool of roughly 20 qualified candidates referenced by Megan Trudell, and involving committee leadership in the hiring process rather than leaving all decisions solely to administration.
Lease and space: Speaker 3 asked about the existing lease term; Speaker 2 said it is a five-year lease obtained at a reduced rate because the landlord offered a philanthropic discount, but that the committee could exit early if necessary. Members debated whether to keep a standalone office within town (preferred for independence and optics) or to continue occupying the current offsite leased space. Speaker 1 emphasized the committee’s intent to keep operations independent from other town departments and noted advice received cautioning against placing CPC staff under the Housing Authority for optics and separation of duties.
Records and training: Members described a basement full of archived files that they want digitized so older files with active funding can be retrieved more efficiently. Speaker 1 said she had spoken to Glenna Stokes, who offered to return to train the new hire as a subcontractor if needed; the committee discussed having Glenna spend a week or more to ensure a smooth transition and to work closely with Brian on onboarding.
Why it matters: Staffing, location and records management decisions will affect how the committee administers funds and supports project applicants going forward as well as the committee’s organizational independence.
Next steps: The committee will finalize the job posting, involve chair or vice chair in hiring decisions, and evaluate potential town-based office space. They also plan to pursue digitization of archival records and to coordinate training with Glenna Stokes if the committee hires a new staffer.
