State plans phased electronic attendance system for CCAP to tighten oversight; initial wave targets 100 largest providers
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Summary
DCYF and its inspector general told lawmakers a phased electronic attendance rollout will start in June, begin with roughly 100 high‑revenue CCAP providers and give providers 90 days' notice; the system aims to speed audits and flag anomalies that suggest overpayments or fraud.
Department officials told the House Children and Families Committee they will begin a phased rollout of electronic attendance records for childcare providers who participate in CCAP, saying the system is intended to improve oversight and make compliance checks faster.
“Our initial plan is to roll it out to, like, about a 100 providers, in the first wave,” Inspector General Randy Keys said. He added the department is prioritizing higher‑revenue providers for the first wave and will provide roughly 90 days’ notice before rolling a provider into the system.
DCYF said the electronic records work builds on a 2019 study and a 2023 funding appropriation to centralize CCAP provider registration; centralized registration went live in April 2025. The agency told lawmakers it expects to begin requiring some CCAP providers to submit records starting in June and will phase additional providers in while evaluating glitches and training needs.
Keys described how program integrity staff already conduct unannounced compliance visits and more intensive surveillance when data and red flags indicate discrepancies. He said the department has been collecting attendance and billing records from high‑revenue providers and using data analytics to identify anomalies; common triggers for immediate action include missing attendance records or attendance entries that are improbably repetitive.
“Sometimes, that’s the most (concerning) and then if we see some really obvious concerns with how the attendance records are kept — if every month looks the same, every child is signed in and out at the same time — that’s another reason why we might stop payment immediately and open an investigation,” Keys said.
What’s next: DCYF will continue vendor work for the attendance system, coordinate rollout with counties and providers, and provide details on selection thresholds and timelines to the committee as planning matures.