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Board approves distribution of broad RFP for marketing and event management; several consent items also approved
Summary
The board voted to distribute a broad RFP seeking marketing and full‑service event management firms to support strategy and on‑the‑ground event work; the meeting also approved a $1,480 sponsorship for a Women in Jazz program and renewed two annual memberships.
At the meeting the board agreed to distribute a broad request for proposals seeking a marketing and event management firm to handle strategy, event execution and digital marketing for City Center activities.
The chairman explained the RFP grew from a task‑force study and is intentionally broad so proposers can describe combined management and creative work. Staff indicated Amy will handle day‑to‑day contacts with any selected vendor while the marketing committee will review and recommend candidates.
Board members discussed the RFP’s scope and timing relative to upcoming events (including coordination with city planning for FIFA and the city’s 250th anniversary). Several members recommended waiting for city‑level coordination before finalizing event dates; committee members said they will collect candidate lists and begin meetings with identified firms.
On the consent agenda, the board approved a sponsorship package for a Women in Jazz series — $1,000 in sponsorship plus up to $480 for two full‑color posters (total $1,480) — and renewed membership in New Brunswick Sister Cities ($150) and Downtown New Jersey ($500).
No detailed contract award was made at the meeting; the RFP distribution was approved to solicit proposals and gather feedback.
