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Huerfano County approves ERP change order, extends software renewals and delays go-live to ensure data accuracy
Summary
The county approved a change order tied to its Tyler Technology ERP migration, accepted NeoGov and Granicus renewals, and moved the ERP go‑live from mid‑April toward May–June to allow a fuller data transfer. The change order increases costs mainly for data migration.
Huerfano County commissioners on Feb. 17 approved a change order tied to the county’s Tyler Technology enterprise resource planning (ERP) implementation and greenlit short-term renewals for two software services used by county staff.
Staff presented the change order as part of a migration from the county’s current community development software to a newer platform acquired by Tyler, called MyGov. According to staff (Speaker 4), the contractor’s change order increases costs “about $22,000” and the bulk of the additional expense is for migrating historical data so the county can “have editable and able to be adjusted and fully seen all the details, all of our data back to 2022.”
Commissioners asked about timing. Staff said the project’s current go‑live date—previously set for mid to late April—will likely move to May or June to provide more time for accurate data transfer and auditing. “I think we’re gonna push that back a little bit because we want to make sure that everything’s sent over correctly,” Speaker 4 said.
In related actions, the board approved a one‑year renewal of the NeoGov applicant‑tracking system at $9,055.27 and a six‑month renewal of Granicus SmartGov (land‑use/building application software) for $5,138.32. Those renewals were presented as routine maintenance of the county’s administrative systems.
The change‑order motion carried in a roll‑call vote. Transcript text of the change‑order amount includes a numeric reading that is unclear in the record; staff summary in the meeting emphasized a roughly $22,000 data‑migration increase and an annual charge noted in staff materials of $83,916.
What’s next: staff will coordinate with Tyler and the county’s accounting consultants to finalize the revised timeline and continue transfers and testing through the spring. The county also indicated it will use the additional time to reconcile data ahead of the audit cycle.
