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OHS launches new outpatient encounter data portal; sets Jan. 16 filing deadline and 3% validation threshold
Summary
The Office of Health Strategy on Dec. 16 demonstrated a new web portal replacing SFT for outpatient encounter reporting, said race, ethnicity, language and disability fields are mandatory, offered a temporary file-conversion tool, and set an adjusted filing deadline of Jan. 16 for Q3–Q4 2025.
The Office of Health Strategy demonstrated a new web portal on Dec. 16, 2025, that will replace the SFT system for outpatient surgical encounter reporting and automate file validation and error checking. Alla Weberman, associate research analyst with OHS, said the new site “simplifies the process of submitting and validating encounter data files” and will provide more timely feedback on file format and errors.
In a step-by-step demo, Joseph Rus, an IT analyst working for BIDS for OHS, showed account creation and facility mapping, saying each submitter must create an account even if they filed before and that mapping requests will be reviewed by OHS administrators before approval. Rus demonstrated uploading files, viewing a 'pending…
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