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State’s HD Max EPIC rollout faces procurement and budget risks; go‑live likely delayed
Summary
Program leadership reported the HD Max enterprise EHR (EPIC) program remains aligned to an August 15, 2027 go‑live for DOC, DSHS and HCA but said system integrator procurement delays and pending OFM/governor budget approvals put that date at risk; staff plan to submit at least a two‑month extension and outlined contingency scenarios.
Program leadership told the Technology Services Board that the HD Max enterprise electronic health record project—centered on an EPIC instance for multiple agencies—is at material risk due to system integrator procurement delays and pending budget approvals.
Kira, the oversight consultant, and Carrie Pykoch, the program director, said the program remains aligned to the legislatively established August 15, 2027 go‑live date for the Department of Corrections (DOC), the Department of Social and Health Services (DSHS) and the Health Care Authority (HCA), but that delays in system integrator (SI) mobilization threaten the schedule. Carrie said the program is "looking at pushing the go live date by 2 months" and will submit that adjustment to the WATECH dashboard; further SI delays could push the go‑live later.
Carrie described progress—contract evaluations are complete and the program has selected apparent successful vendors for multiple contracts—but said the team cannot announce awardees until OFM and the governor’s office approve the budget request. She warned that a delay in announcing vendors could cause bidders to withdraw or change staff, increasing schedule risk.
Board members pressed the program on the SI contract status, MVP scope and governance. Program staff said phase one will include all DOC facilities (patient safety rationale), DSHS Eastern and Western campuses and select behavioral health facilities, with HCA providers addressed in a later wave once funding is secure. Carrie also emphasized that approval from CMS for federal match had been received, which supports the program’s financial planning.
What’s next: The program will submit a formal two‑month schedule adjustment to WATECH, continue to seek OFM/governor budget approvals to enable vendor announcements, and pursue contingency options (slower mobilization to defer major spend or limited interoperability approaches) if federal/state funding or SI availability changes.
