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Subcommittee says 'forms don't belong in policy manuals,' agrees to remove several templates
Summary
Presenters proposed and the subcommittee agreed in principle to strip administrative forms (including out‑of‑state/overnight trip forms and residency forms) from the policy manual and handle them as procedures; members flagged a need to preserve operational checklists separately.
The subcommittee recommended removing procedural forms and checklists from the policy manual and managing them as administrative procedures. Speaker 4 told members that “forms really do not belong in your policy manual” and asked permission to delete an out‑of‑state/overnight trip form; committee members agreed.
Members emphasized retaining or documenting operational tools (for example, the field trip request form covers food, nursing, transportation and chaperone logistics) so staff can continue to run trips safely. The group also noted that residency and enrollment forms will be converted to procedures and that the residency process must remain legally robust in coordination with DESE rules and collective bargaining agreements.
Outcome: consensus to remove several template forms from the policy manual and to codify procedures elsewhere; the subcommittee scheduled follow‑up work on residency and related J‑section policies.
