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District reports cleared audit items, new SPED controls and AI pilot for robotics
Summary
District staff said they completed work to clear a prior method-of-administration audit, will create an internal control manual for federal grants and SPED reimbursements, and reported a technology director’s pilot use of Google Gemini to help the high school robotics team write code and add instructional comments.
Administration told the board it completed several outstanding items from a method-of-administration audit and has been cleared by the state for that work. Staff said they will continue grant monitoring and will create an internal control manual for federal grants, clean up chart-of-account codes, and implement asset-tagging procedures to improve tracking for grant-funded purchases, particularly for special education.
Director Neal reported on attending the Future of Education Technology Conference in Orlando in January and highlighted sessions on AI literacy, AI and education law, and cybersecurity. Neal described a pilot where the district used Google Gemini with the high school robotics team: students provided parts and plain-language instructions and the tool generated code along with inline comments explaining code segments, which staff found helpful as a learning tool. Neal also described a cybersecurity rubric product that produces a prioritized improvement plan when the district inventories processes and scores itself in rubric categories.
Staff framed the technology work as exploratory and educational; they emphasized safeguarding personally identifiable information when using AI tools and noted that some education-specific AI tools (for example, Gemini as presented) are designed to avoid sharing user interactions across models.
What happens next: District staff will complete internal procedures for grant inventory and reporting, circulate cybersecurity rubric findings and improvement plans, and continue AI pilots with appropriate privacy safeguards.
