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District hears close plumbing bids but tables vendor decision for lack of quorum
Summary
Staff presented three plumbing vendors and recommended director discretion to use multiple vendors; board debated single‑primary vs. multiple‑vendor approaches but tabled action because only three board members were present.
Fremont County School District # 2 staff reported three responses to a plumbing vendor solicitation and recommended that Director Baker be authorized to use two vendors interchangeably, with a third on backup status. The named firms included Matt's Plumbing Services (backup request), Hess Plumbing and Heating, and SlaweX Plumbing LLC.
A board member argued for naming a single primary vendor with an assigned secondary partner to maintain continuity if work is transferred. A vendor representative told the board that the top two proposals were within roughly 2% of each other, and said multiple vendors often collaborate on larger jobs.
Board members raised operational concerns about continuity when a different vendor picks up a partially completed job, but staff said vendors routinely have their own backup crews and that multiple vendors can work together effectively in most cases. Because only three board members were present, the board lacked a quorum to approve contracts and tabled the plumbing vendor decision to its next meeting.
