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Finance committee reviews January revenue, expense variances and capital spending
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Summary
The Sunbury finance committee reviewed January revenue and expense reports: real estate property tax budgeted at $544,000, a $41,183 transfer from the former water utility, $154,000 in road impact fees from D.R. Horton, and $766,508 spent so far on 2025 street improvements; staff explained payroll timing and one-time expenses behind several yellow-flag variances.
Finance staff walked the committee through January revenue and expense reports and explanations for several yellow-flag items at the Feb. 18 meeting.
On revenues, staff noted the city budgeted $544,000 for real estate property tax receipts but had reduced expected collections by about one-third as part of a policy to shift reliance away from property tax. Staff said a transfer of $41,183 from the now-defunct water utility fund was moved into the general fund, and that $154,000 in road impact fees had been collected from D.R. Horton for the Kitner Crossing Patio Phase 1 project.
On expenses, staff said apparent overspending in many lines was driven by timing—January had three payrolls this year—plus HSA funding and workers' compensation premiums paid in January. Specific costs highlighted included about $8,000 paid to Elite Body Works for cruiser repairs (expected to be reimbursed by insurance), tree-pruning and arborist work (~$11,000), a Western Star truck repair (~$8,600), and a $3,800 purchase of a high-capacity air compressor. Staff also noted a ClearGov annual payment hit in January.
In non-general funds, staff reported two OPWC loan payments totaling roughly $10,000 annually, a full $120,000 grant received for the Safe Streets for All roadway safety action plan, $20,457 spent from police impact fees on previously budgeted items, and $766,508 spent so far on capital outlay for the 2025 street improvement program (Columbus Street parking lot).
Staff reported bank-to-book reconciliations showing total bank balances of $21,872,701.59 as of Jan. 31 and said outstanding checks have been identified; a full check report is available on request.
