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Charlotte County delays $750K master space plan, schedules workshop to narrow scope
Summary
Commissioners postponed approval of a proposed master space plan contract after weeks of debate over scope, cost and staffing. They directed staff to schedule a workshop and consider approving only a data-collection phase while negotiating contract terms.
The Charlotte County Board of County Commissioners postponed a proposed countywide master space plan contract on Tuesday after commissioners raised concerns about scope, cost and staff workload.
Commissioner Chris Constance identified the item and asked why the county could not rely on in-house analysis rather than paying “three quarters of $1,000,000” for consultant work. Facilities Director Travis Purdue said the county's prior plan (completed around 2017) is outdated, that the county has about 2.3 million square feet of conditioned space and that consultants are needed for a deep, department-level analysis. Purdue said the work would clarify levels of service and future space needs across constitutional offices and departments.
Several commissioners urged a phased approach. Commissioner Doherty and others argued that authorizing a data-collection phase only — with a time-and-materials or hourly not-to-exceed arrangement — would let the board evaluate early deliverables and workshop the final scope before committing larger sums. Kim Corbett, senior division manager for purchasing, said the existing draft contract would need to be redrafted to isolate phase 1 and prevent automatic continuation into later phases.
Commissioner Constance moved to postpone the item and schedule a workshop so commissioners could review the scope and fee structure; the motion passed unanimously. Staff said they will return with a recommended workshop schedule and, if directed by the board, a modified contract that limits immediate authorization to the data-gathering component.
What's next: The board asked staff to prepare a workshop as soon as practicable to refine the scope, review schedule-of-values or hourly-not-to-exceed options for phase 1, and identify which departments should be prioritized for early work.
