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Technology audit update: district outlines hardware life-cycle and e-rate procurement plans
Summary
Technology staff briefed the board on completed wireless upgrades, upcoming E-rate Category 2 bids, hardware life-cycle planning for Chromebooks and teacher laptops, and initial work on an email-archiving solution and server configuration.
Technology leadership updated the board on ongoing audit items and procurement planning for district IT systems, emphasizing lifecycle planning and cost smoothing to stretch E-rate funds.
Mike Scoboria reviewed a color-coded handout and highlighted completed wireless upgrades and a move to newer WPA protocols. He described initial vendor meetings (including Mimecast for email archiving and GDC for server configuration) and said the district will run E-rate Category 2 bid processes to refine cost estimates and extend E-rate funding. Scoboria outlined hardware life cycles: a staggered Chromebook replacement each year by grade cohort, a multi-year refresh for roughly 275 teacher laptops, and longer-lived infrastructure purchases that will be scheduled to smooth capital outlay across multiple years.
Board members discussed cost-of-ownership trade-offs and recycling revenue potential; staff said bids for larger network purchases will reconcile soon and that the February board meeting will include more procurement details and possible action items.
