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Crook County SD outlines phased AI guidance and drafts board-level policy
Summary
Technology director presented an AI roadmap: staff PD, an AI steering committee, draft staff/student guidelines and a proposed board policy; generative AI remains blocked to students pending policy adoption and staff training; district plans parent outreach and an AI resource site (ccsd.ai).
The Crook County School District technology director, identified in the meeting as Mister Redmond, told the board the district has been building an AI strategy that emphasizes teacher training, a phased rollout and clear guardrails.
Redmond described work since June: a quarter spent researching AI use in schools, creation of an AI steering committee, staff professional development in October, draft staff and student AI guidelines, and technology pilots using a closed “NotebookLM” model for classroom applications. “If I had a NotebookLM that was just about biology… I could search only against those sources,” Redmond told the board, explaining the appeal of ring-fenced models for classroom safety.
He urged a cautious, staged approach: staff training first, formal board-level policy before broad student access and a plan for parent outreach. Redmond said generative AI and NotebookLM are currently blocked for students, with staff using NotebookLM in pilot contexts. Pending policy adoption, he said the district targets opening limited student access after board review and training, with January as a possible adoption date for a board policy and later classroom rollouts.
Board members praised the measured approach and suggested the district seek academic partners and include parents, career pathways and law-enforcement perspectives in outreach. One member urged a policy tone that highlights educational opportunity as well as safeguards; another recommended an academic partner (a local college or university) be engaged early so the district’s work can gain credibility and scale.
Next steps: staff will present a second draft of the board AI policy to the policy committee, continue stakeholder outreach including parent sessions in early 2026, launch an AI resource site (ccsd.ai) and prepare classroom pilot reviews after policy adoption.
