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Select Board approves purchase of high‑volume copier, one member objects
Summary
The Town of Hampden Select Board voted to use reserve-fund money to buy a high‑volume Rizzo copier after staff reported leasing and outsourcing costs were higher; one board member said more information on placement and shared departmental use was needed.
The Town of Hampden Select Board voted Feb. 17 to authorize a reserve‑fund transfer to buy a new high‑volume Rizzo copier after the town’s existing machine failed.
Speaker 1, who introduced the request, said the old high‑volume copier was irreparable and that outsourcing the town’s regular Scribe printing would cost between $800 and $2,000 a month. Staff presented two procurement options: a one‑time purchase (approximately $6,450) and a three‑year lease quoted at roughly $6,444. Speaker 3 confirmed the purchase price and warranty terms, saying the price “includes delivery, installation, 3 years parts, labor, and start ups.”
The board discussed where to place the machine (senior center vs. town hall) and whether other departments would have regular access. Speaker 7 opposed the motion, saying, “I just need more information. I want to know where it’s going to be… and what other departments may get some usage out of it.” Speaker 1 said staff would work out access and location and take responsibility for follow‑up details.
After a motion to approve and a second, the board held a voice vote and approved the reserve‑fund purchase; one member registered opposition. The new machine will carry a three‑year parts-and-labor warranty; supplies such as toner are expected to be covered in departmental budgets. Staff will finalize placement and access arrangements and report back to the board.
The board’s action was procedural and funded from reserves; no additional warrant article or town‑meeting vote was noted in the transcript.
