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District to seek approval for new maintenance‑software and internet contracts that promise modest savings
Summary
Administrators proposed replacing the legacy work‑order system with Operations Hero (estimated $3,600 annual savings) and renewing consortium internet services that could save about $475 per month plus a 60% E‑rate discount; both contracts will come to the board for approval in two weeks.
District operations and technology staff proposed two vendor agreements they plan to bring to the board for approval at the next meeting.
Operations director presented a recommendation to replace the district’s legacy work‑order system (SchoolDude/SchoolBlue) with Operations Hero (a Brightly product). After demos and consultation with other districts, staff said Operations Hero appeared to be a larger upgrade and should better meet maintenance and event needs; the change is expected to save roughly $3,600 per year versus current costs. Administration said the vendor will assist with a proration and a transition starting Jan. 21 and that data migration will be managed to make the transition seamless.
On internet services, the administration described a five‑year consortium renewal (through the intermediate unit/CLIU) that returned a better price this cycle. The district expects monthly savings of approximately $475 on a 60‑month agreement and will receive a 60% E‑rate discount on the monthly fee. The renewal will continue campus‑to‑IU connectivity and the link to Weisenberg that ties district sites together. Both agreements were presented for review and will be formally voted on at the Jan. 21 meeting.
Next steps: staff will bring finalized contract documents for board action in two weeks and coordinate transition plans with vendors.
