Wilson County Board adopts routine approvals: EMS records contract, tax listing dates, audit extension and surplus vehicle

Wilson County commissioners approved a batch of routine administrative items at their first December meeting, including a 3‑year contract for emergency medical services patient care records, the 2026 tax listing schedule, an audit contract amendment, the surplus of an EMS vehicle, 2026 meeting dates, and several board appointments.

ZOLL EMS Charts contract: Michael Cobb, Emergency Medical Services director, asked the board to approve a three‑year contract with ZOLL (the company that purchased EMS Charts) to continue the county’s cloud‑based patient care records (PCR) system. Cobb said the service will be “very much like what we’ve been using for years” and that some data exchanges (for example, 911 dispatch information) work well while hospital exchanges remain more challenging and sometimes more expensive. Cobb estimated the county has used a similar system for about 10 years. The board approved the contract by voice vote.

2026 tax listing period: Tax Administrator Crawford Bolton presented the 2026 listing period dates as Jan. 2 through Feb. 2, 2026, with the extension date remaining April 15. Bolton said there will be no software conversion this year and staff plan extra public education; the board approved the listing dates.

Audit contract amendment: Finance Director Angel Andrew told the board that, because supplemental federal and state audit reports were delayed by a federal shutdown, the county must amend its audit contract deadline from Nov. 30 to Feb. 12, 2026, as required by the Local Government Commission. Commissioners noted many local governments faced similar delays. The board approved the contract amendment.

Surplus vehicle and finances: The board received the October financial report. The board then approved declaring one EMS vehicle surplus; the vehicle was described in the meeting as a 2013 Chevrolet with approximately 161,977 miles and multiple electrical issues (the meeting transcript later records the vehicle as a 2014 Chevrolet in motion wording—see audit notes). The motion to surplus the vehicle carried on a voice vote.

Meeting dates and appointments: County management proposed moving regular meetings in 2026 to 6:30 p.m. (work sessions at 5:30 p.m.) and adjusting dates to avoid holidays; the board approved the 2026 meeting schedule. The appointments committee recommended several appointments and reappointments (transcribed recommendations included naming Nancy Harley and reappointing John Whitley to the planning board); the board approved those recommendations by voice vote.

What’s next: Staff will proceed with contract execution for the ZOLL agreement, implement the 2026 listing and meeting schedules, finalize audit submissions per the amended deadline, and process the surplus vehicle disposition.