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Supervisors approve vendor piggyback contract but require certificate of insurance before signing
Summary
The board agreed to move forward with a piggyback contract for equipment and services but imposed a condition that the chair not sign until the vendor provides a certificate showing $2,000,000 liability coverage; staff said services have not yet started.
The Siskiyou County Board of Supervisors discussed a proposed piggyback contract that would use another county's request-for-proposals terms and agreed to approve the contract on the condition that the county receive a certificate of insurance reflecting the required liability limits before the chair signs.
A board member noted the contract body still referenced $1,000,000 in liability, while the intended insurance requirement was $2,000,000. An unnamed county staff member said the vendor has agreed to the higher limits but the certificate had not yet been received and that the certificate is typically supplied as a separate document. "We are still waiting on the certificate to arrive from the vendor," staff said.
Deputy County Administrator Haley Hudson said the county's standard practice is to require proof of insurance before work begins and that, for addenda, the work in question had not yet started. "If the insurance certificate is not received by the county before the work begins, then it won't begin until that occurs," Hudson said.
A supervisor moved to approve the contract with the condition that the chair not sign until a certificate of insurance is provided. The motion was seconded and passed on a roll-call vote with supervisors voting affirmatively.
Board members also discussed whether to continue using piggyback language from other counties or to issue the county's own request for proposals in the future; several members said they'd like counsel and staff to explore creating the county's own contracts rather than relying on cross-county piggybacking.
The motion approved the contract terms but made execution contingent on receipt of the required insurance documentation; staff said they will coordinate with risk management and county counsel before final signature.
