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AOC project edges toward bidding; staff estimate on-site work may begin in May
Summary
Officials discussed receiving Alliance's front-end bid documents, the need to incorporate architect revisions, a building-permit review by Housing, Building and Construction that could take up to 60 days, and a likely multi-week bid window before contractors are selected.
Speaker 3 opened the agenda item with an AOC update. Speaker 2, a staff member, told the group: "So we've gotten, Alliance's front end documentation for us." He said the team had sent review comments to the architect and that the next steps are to integrate those changes so the project can be advertised for bids.
According to Speaker 2, Sherman Carter Barnhart (the project architect/engineer) will finalize drawings and the contractor (Alliance) will assemble bid packages and include standard contractual information for bidders. "They basically get all the drawings ready," Speaker 2 said, adding that Alliance will split the work into bid packages and put bidder contract terms into the front-end documents.
The group discussed permit and procurement timing. Speaker 2 explained that the building permit must be approved by "Housing, Building, and Construction" before bidding and that permit review could take "up to 60 days." He described the anticipated sequence: permit review, a roughly 30-day public bid advertisement, bid vetting by Alliance, presentation of recommended bidders to the governing body, contract execution and then mobilization.
Speaker 6, who is overseeing the project manual and specifications, said the team had hoped for a March bid date but cautioned timelines depend on outstanding approvals. "I would probably see 4 weeks of bid time on a project of this size," Speaker 6 said, and later estimated, "sometime in May, I would think that we would be on-site," if approvals and bidding proceed without major delay.
The transcript records that the project team has submitted materials to HPC; Speaker 1 recalled a prior HPC turnaround of "2 to 3 weeks" for an earlier submission but added it may not be repeatable. Staff discussed that many HBC comments are often minor and could be handled by addendum, but they acknowledged that significant HBC-required changes would need to be incorporated before advertising bids.
The update concluded with staff saying they are "on the cusp of bidding" pending a few remaining items, and that the team will coordinate final schedule and on-site support with county and contractor teams.
