Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Drainage Processing topic
No spam. Unsubscribe anytime.
County to centralize drainage warrant processing; supervisors discuss checks and balances
Summary
Supervisors discussed transferring drainage warrant processing duties to Jake, including data entry and packet workflows, while keeping accounts payable/check printing with the treasurer’s office to preserve checks and balances.
The board discussed shifting drainage-warrant processing duties to Jake (Unidentified Speaker 3) and how to preserve internal controls. Board members and staff described a three-packet workflow: an initial packet the treasurer handles, then a second and third packet that would be processed by the new handler for data entry and matching before being returned to the treasurer for payment.
Unidentified Speaker 3 said the county will coordinate training with Hancock and Winnebago counties and with Chelsea and Julie to ensure a smooth transition. Participants emphasized that accounts payable and check printing would remain with the treasurer’s office so that the entity performing warrants does not also issue payments: “That’s why we don't have access to accounts payable right now,” one speaker said, describing checks-and-balances concerns.
Speakers noted the second packet is time-consuming and that moving data entry tasks could eliminate duplication and speed processing while maintaining oversight. The board indicated support for purchasing drainage warrants outright in some cases to simplify administration and agreed to follow up with the treasurer to reconcile a small number of outstanding warrants and waivers.
No formal vote was recorded; staff will coordinate with treasurer staff and other counties to implement the change and bring any required administrative steps back to the board.
