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Board tables MaxEnt reporting software contract after members request the full contract
Summary
Staff proposed using MaxEnt for incident and compliance reporting, citing a $7,000 annual subscription and a roughly $6,000 setup fee; board members requested the actual contract be attached to the packet and tabled the item for a future meeting.
District staff described a proposed MaxEnt implementation to digitize reporting across multiple policies (Title IX, safe‑school reports, 504 requests) and to create assignment workflows and an audit trail. Presenters said the vendor price would be roughly $7,000 per year with an initial setup fee of about $6,000 and said a competitor had quoted about $80,000 per year.
A board member objected that the contract was not attached to the agenda packet and asked that the document be provided for review. The board agreed to table the item until the contract could be linked and discussed; staff indicated a planned onboarding start in May with a build‑out over the summer and a possible launch thereafter.
No final approval or payment authorization occurred; the board requested the contract be added to the next meeting’s packet for a short discussion.
