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County committee reviews ClearGov budgeting tools as staff weigh options
Summary
ClearGov demonstrated its digital budget book, automated reports and Tyler integrations to Alpine County's audit and finance committee. Staff said the county will compare vendors, Tyler's ACFR module and in‑house options before recommending a path.
ClearGov presented updated budgeting and financial‑reporting tools to the Alpine County Audit and Finance Committee on Feb. 10, pitching a digital budget book, automated monthly and quarterly reporting and templates aligned with Government Finance Officers Association (GFOA) criteria.
"My name is Lisonbee Beccollet, and I am the solutions advisor for your region in California," said Lisonbee Beccollet of ClearGov during the presentation. She described a digital budget book that auto‑generates charts, narratives and PDFs and said ClearGov can ingest data from the county's Tyler accounting system to automate recurring reports.
The committee pressed ClearGov on implementation and staff time. Beccollet said typical implementations run 60–90 days with roughly three to four configuration meetings and "about 4 to 5 hours" of direct staff time in meetings, plus onboarding and training by ClearGov staff. She added ClearGov offers prebuilt onboarding for Tyler users and templates that many clients use year to year.
Finance Director Klaus Leidenbauer summarized the county's options: continue with the current Excel/Word process, have independent auditors prepare statements (which reduces county control), subscribe to a third‑party platform such as ClearGov, or use the ACFR module in Tyler. He said all options still require work to produce a final set of financial statements but that third‑party products could speed the process and help reach GFOA standards.
Committee members asked staff to analyze vendors and costs at the staff level and return to the committee with a recommendation, rather than bringing additional vendors to the next meeting. "If you want to look at other vendors, do that at the staff level. Come back and give us a recommendation and how much it's going to cost," one supervisor said.
Next steps: staff will continue vendor comparisons, evaluate Tyler's ACFR module and return to the Audit and Finance Committee with a recommendation and cost comparisons before forwarding any procurement decisions to the Board of Supervisors.
