Southern York County SD reviews multi‑year capital scenarios, eyes facility grant and prioritizes HVAC and electrical work

At a board meeting, SiteLogic presented a multi‑year capital‑planning scenario for the Southern York County School District that focuses on three buildings—Shrewsbury Elementary, Southern Elementary and Southern Middle—that were identified as over 25 years since last renovation.

Using a tool called MySiteIQ, SiteLogic presented prioritization tiers (immediate, high, moderate, low, long range) and a sample scenario that groups immediate and high‑priority items for summer construction to gain economies of scale. The firm described a scenario that would include the current summer work and the proposed skylight/standing seam coating addendum in an $8,000,000 summer package and said the district’s total identified needs across scenarios approached roughly $38,000,000. SiteLogic cautioned the figures are scenario‑based and escalation (estimated about 5% per year) should be expected if work is deferred.

SiteLogic recommended concentrating mechanical and HVAC work in the near budget year (planning year 2026 / construction in fiscal '27) with classroom HVAC (unit ventilators) and building controls prioritized, and electrical work emphasized in the following year. The presenters explained some retrofit elements—controls, unit ventilators and roof equipment—should be considered together because replacing one system can affect sizing and controls of another; where work is done together it often reduces additional labor costs.

On funding, SiteLogic offered to help the district apply to the public facility improvement grant program and said it would prepare an application for $5,000,000; presenters noted a 25% local match would be required if the district receives funds and that there is a $500,000 minimum application amount. Presenters also clarified there is no PlanCon reimbursement available at present and emphasized writing a scalable grant scope because award amounts are typically partial and competitive.

Board members asked for more granular, building‑by‑building breakdowns—especially for unit ventilators, building controls and the potential need to replace interior piping—and asked whether piping replacement would be part of the boiler project. Presenters said interior piping was not included in the boiler project scope and recommended selectively inspecting piping during summer shutdowns to validate whether replacement is necessary; if pipes require replacement that could change project timing and cost.

SiteLogic summarized next steps and a schedule: the district could approve design work in 2026 to enable construction in 2027 and the firm asked the board to place a grant‑resolution item and a Guaranteed Energy Savings Act addendum for the coatings on the Thursday agenda to allow applications and procurement planning to proceed. No formal approvals were taken at this meeting.