Farmington committee approves moving, furniture and change orders as new town hall nears completion

At a Town of Farmington meeting, committee members reviewed construction progress on the new town hall and approved multiple procurement items, including moving services and furniture, as the project moves toward completion.

The committee heard a construction update from staff, who reported that blinds, gym wall panels and acoustical panels are installed, the elevator contractor is on site and the project remains on track for an early‑January completion. "We're making excellent progress, and it's gonna be pretty spectacular project," said Speaker 2 during the chair report.

Finance staff presented invoice and change‑order details. Speaker 3 itemized several invoices, including a Silver Petrucelli monthly bill for $22,000, Jay Iapalucio for $72,390, and a KDP draw of $1,316,151.81. Change orders included framing around an elevator shaft for $8,887.51 and a window‑related item listed as $545,715.75. Speaker 3 said those items had been reviewed internally.

The committee approved the invoice packages by voice vote.

Members voted to authorize a not‑to‑exceed moving contract with William B. Meyer for $48,586.90, to be purchased from a state contract. Speaker 5 said $25,000 had been budgeted for move services; the remaining $23,586.90 would come from owners' contingency. "This is a not to exceed quote in the amount of $48,586.90," Speaker 5 said.

The committee also approved a furniture purchase from Interstate Commercial Environments not to exceed $213,337.07 for public and meeting spaces. Speaker 5 said the project furniture budget was $200,000 and that the $13,337.07 overage would be covered from a Town Hall capital account rather than the project funds. "We will use the $200,000 out of the project budget; the $13,337.07 we can cover through a town hall capital account," Speaker 5 said.

A technology quote from Northeastern Communications and Electrical for $6,738.61 to add an additional fiber line between the existing and new town hall was presented and approved, with funds coming from the technology account. Speaker 5 noted the trench for the fiber was already installed.

Speaker 5 summarized an updated budget and contingency log after the approvals: KBE is about 82% used on its contract, Jay Iapalucio about 54%, Silver Petrucelli about 93% expended, and the owner's contingency balance was reported at $160,653.83.

Committee members also agreed to reschedule the Dec. 9 meeting to Dec. 16 to allow contractors time to prepare pay applications and to hold a site tour at the Dec. 16 meeting. A Dec. 23 meeting was canceled.

Next steps include the scheduled state inspection of the vault on Dec. 5 and the planned Dec. 16 meeting and tour; the committee did not set a final public move date beyond noting options to minimize costs and avoid interfering with tax‑collection operations in January.