Counselors outline duplicated scheduling work and state-reporting roles with Payette Rivers Technical Academy
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Summary
Counselor Renee Bate and PRTA staff described duplicative scheduling processes between the district (Infinite Campus) and PRTA, concerns about PowerSchool compatibility, and enrollment and outreach challenges including low signups for a college-and-career elective.
Counselors and Payette Rivers Technical Academy staff updated the Emmett Independent District board on coordination of student scheduling, state reporting and student outreach.
Renee Bate, a high school counselor, described the district’s process for building master schedules: she compiles a handbook listing graduation requirements and course offerings, coordinates elective and pathway options with PRTA, and manually constructs sections in the district system before uploading them to PRTA. Bate said the duplicate work—creating sections and enrollments in both Infinite Campus and PRTA platforms—consumes substantial time, especially during registration windows.
"My handbook is electronic," Bate said, describing the process of compiling course information and then creating sections in the district system and again on the PRTA side. She said the district runs the Infinite Campus schedule builder to reach roughly 90% accuracy to avoid conflicts and then manually addresses the remainder.
Joanne, who handles ISE/state uploads for PRTA, explained she performs state reporting uploads from Infinite Campus to the state six times a year and noted PRTA’s uploads do not include behavior or SPED reporting in the same way the district reports them. Trustees asked about PowerSchool compatibility; staff said PRTA may move to PowerSchool in the future but any change would be phased (district staff said they do not expect a district-side switch before 2027) and would require training and careful API or third-party roster work to sync systems.
Bate reported a recent high-school enrollment snapshot discussed as roughly 707 in earlier years and 665–670 currently; she also said a new college-and-career readiness elective had only six students sign up this year. Trustees and community members discussed outreach options including ParentSquare, announcements and teacher engagement to increase scholarship and program participation.
Next steps: staff will keep coordinating registration and clarify any future PowerSchool impacts; trustees asked for continued attention to rosters and teacher-to-counselor communication to reduce roster mismatches during schedule-change windows.