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Board narrows Level 2 background checks to staff at Seminole Palms to preserve field access
Summary
The board decided to require Level 2 background checks for coaches, assistant coaches and managers who will practice at Seminole Palms after county providers kept the stricter check despite a recent statewide change; members weighed cost and logistics and tasked staff to seek county clarification.
Unidentified Speaker, chairing the meeting, told the board that Palm Beach County field providers were maintaining a Level 2 background-check requirement for Seminole Palms even after a statewide change, and that without Level 2 the club "cannot step foot on Seminole Palms" until compliance is met. He proposed limiting Level 2 to only the adults assigned to Seminole practices so the club could continue operations while avoiding the cost of screening every volunteer.
A different board member said extending Level 2 to many volunteers would be expensive, giving an order‑of‑magnitude estimate and warning it could run "an additional $1,200 a year" for dozens of people. Members discussed practical workarounds — having a smaller set of cleared adults on site, or asking the county for a site‑specific accommodation — and agreed to pursue a follow‑up call with the county and FYSA contacts to clarify vendor lists, acceptable vendors and any waiver possibilities.
The chair summarized the board's interim approach: require Level 2 for any coach, assistant coach and team manager who will practice at Seminole Palms, and keep managers of those teams included in the clearance requirement. The board used a show-of-hands to gauge support; members indicated a majority favored the narrower requirement but did not record a formal roll-call vote in the transcript.
The board asked Bill and Shenoy (and Vanessa as needed) to convene with county and FYSA contacts and report back with a concrete process and cost estimate before making a club‑wide policy change.
Next steps: the board will (1) request vendor/contact information from FYSA and Palm Beach County, (2) estimate exact per‑person costs for the identified vendor list, and (3) reconvene with a proposed timeline and formal motion if broader coverage is required.
