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Allegany County to seek quick proposals to manage youth-field scheduling
Summary
Commissioners agreed to add a short request-for-proposals to the agenda to ask organizations that use county fields to submit plans and schedules so the county can avoid conflicts and let groups coordinate use as spring approaches.
Commissioners instructed staff to add an item to the agenda to request proposals from organizations that use county athletic fields, with the goal of clarifying schedules and reducing conflicts as weather improves and the season begins.
Speaker 1 proposed a short, informal RFP and suggested a tight turnaround to have responses back in about 10 days. "I was I mean, I had in my head maybe next Friday," Speaker 1 said, noting the window is tight but feasible. Speaker 4 emphasized that the county should not be the long-term scheduler and that participating organizations should coordinate to put "the kids first."
Staff said they can post the request promptly and review submissions to return a recommendation at the next meeting. The proposed RFP would request basic details from groups: number of participants, estimated field use times, frequency, and scheduling needs.
Next steps: staff will add the transfer proposal/field-RFP item to the agenda, post the request, and aim to present received proposals at the next meeting for the commission's decision.
