Council reviews proposed roadway assessment; staff directed to seek procurement options
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Summary
The council reviewed a proposed professional services agreement to assess roadway conditions and create a capital improvement plan (proposal not to exceed $196,010). Members pressed on scope, asked that engineering standards be bid for competitive pricing and directed staff to proceed with procurement steps.
City Manager Cabona and consultant representatives discussed a proposed roadway-assessment agreement intended to evaluate street conditions and produce a prioritized roadway capital improvement plan. The agreement presented to council included a total cost not to exceed $196,010.
Council members asked about the scope of work; staff confirmed the assessment is intended to cover all roads within city limits, including private roads such as those in gated communities. Cabona said deliverables include an engineering or construction standards manual. He provided an estimated separate cost of about $32,000 for the standards/manual if the city chooses to procure that component separately.
Several council members expressed support for the engineering standards component but questioned whether now is the right time to proceed at the total price presented. One council member suggested putting the standards portion out to competitive bid. City Manager Cabona said staff will pursue the appropriate procurement route (RFQ or RFP/RFQ) and that the cost would not necessarily require a formal council item if it falls under administrative purview.
The council directed staff to proceed with procurement options and to return with recommended contracting steps and cost breakdowns for the engineering-standards portion.
Provenance: Discussion recorded under item 9.3 in the meeting transcript.
