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Board approves exit/withdrawal form with edits to capture reasons and contact opt‑in
Summary
The board approved a district exit form (withdrawal survey) and requested the Google form include multi‑select reasons, an open comment box and an option to indicate willingness to be contacted; Spanish translation will be provided.
The governing board reviewed and approved a district exit/withdrawal form designed to capture reasons families leave district schools and to inform enrollment and improvement strategies.
Mr. Ponder explained the form is available in paper and as a Google Form; the district prefers Google Forms for data processing but will accept paper entries that staff will enter into the system. Board members asked for three changes before final publication: allow selection of multiple reasons for withdrawal ("select all that apply"), add an open comment field for qualitative explanation, and include a checkbox for whether the respondent is willing to be contacted for follow‑up. Members reiterated the need for a Spanish translation after approval.
Operations staff confirmed standard withdrawal procedures remain in place (records transfer and signed requests when families withdraw in person; staff process phone or out‑of‑state withdrawals when documentation is provided). The board moved to accept the exit form with the requested corrections and the motion carried.
Next steps: District staff will add the requested fields, translate the final form into Spanish, publish the Google Form and provide paper copies in school offices, and continue to collect withdrawal data to analyze enrollment trends.
