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Keystone Facilities Staff Seek $2.5M HVAC Grant; District Would Need $625,000 Match

Keystone Facilities Committee (Keystone Central SD) · February 25, 2026

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Summary

Facilities staff told the Keystone Central SD Facilities Committee they plan to apply for a $2.5 million federal/state public school facility improvement grant to replace HVAC units; the grant requires a 25% district match ($625,000) and the application is due March 13. Finance must confirm whether the district can commit the match before submission.

Facilities staff said the district will apply for a competitive public school facility improvement grant that could cover up to $5 million to replace aging heating, ventilation and air-conditioning units.

Sam, speaking for facilities staff, said two bids came in between about $2.25 million and $2.5 million and recommended requesting the higher amount to ensure all work would be covered. "Part of the grant requires a 25% match from the school district," Sam said, and added that 25% of $2.5 million is $625,000. He told the committee a commitment letter guaranteeing that match would be required with the application, which is due March 13.

The committee delayed a final decision until the finance committee meets later that afternoon so business office staff can assess available budget capacity. Committee member Elizabeth said local advocacy would help the application: "If our local representatives aren't championing it, sending a letter in with the grant application, they need to be well aware of it," she said.

Sam told members he has never submitted this type of grant before and that staff will work with Joanie and the finance team to decide whether the district can provide the required match. "I think it's a great opportunity, but if we don't have the money to do it, there's no sense in trying to push," Sam said.

Next steps: facilities staff will review budget implications with finance staff during the finance committee meeting and report back at the board work session on March 5 so the board can consider whether to provide a commitment letter and, if appropriate, authorize the match.