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Town of Farmington reviews construction closeout, approves 11 change orders and finalizes move plan
Summary
Town staff reported that the new town hall project is nearing completion, with KBE’s contract increased to $13,315,962 after approved change orders and about $44,000 remaining in contingency; staff expect bulk moves over Presidents' Day weekend and aim to be fully moved in by March 1.
The Town of Farmington met to review construction closeout details for the new town hall, approve a package of change orders and outline a phased move plan. Town staff said contracted work is nearly finished and the elevator and state inspections are the final approvals before occupancy.
Town staff presented updated financials and change orders tied to the project. Speaker 7 said the original KBE contract was $12,775,000 and that authorized change orders have increased KBE’s contract amount to $13,315,962; he added that the owner’s contingency is about $44,000 remaining. "So with all of those, the change orders plus the forecasted, we have, just over $44,000 left in the contingency, but we are at the end of the project," Speaker 7 said.
Staff reviewed 11 change orders (COR 71–88) that included both credits and additions: a $2,972.20 credit for a revised vault slab; $2,996.72 for additional signage; $11,260.90 to add a 2-inch pressure-reducing valve; credits totaling $5,547.50 for earlier equipment decisions; a $2,149.40 lighting swap; $2,736.25 for structural steel field modifications; $5,506.90 for stair tread inserts; a $1,800 credit where a shaft wall assembly was not required; a $1,687.40 life-safety addition to the automatic transfer switch (ATS) so the new elevator can run on generator backup; and a $605 breaker swap. Speaker 2 provided itemized amounts and rationales during the review.
Board members asked technical questions about a plumbing pressure issue related to COR 77. Speaker 2 explained that the building experienced higher-than-expected pressure (85–90 psi) when fixtures were activated, and the pressure-reducing valve was needed for maintainable operating pressure. The ATS contact for elevator backup was described as a life-safety item necessary for the elevator to be supported by the generator.
After discussion, Speaker 2 moved to approve the change orders and Speaker 3 seconded. The board recorded affirmative votes and the motion passed.
Staff also outlined the plan to move town offices to the new building. Speaker 7 said new furniture delivery and installation will begin next week and that bulk moves will be scheduled over Presidents' Day weekend to minimize public disruption. "So all in all, we should be fully moved in by March 1," Speaker 7 said. The plan calls for a phased approach prioritizing public-facing offices, with reception coverage at both buildings during a transition period and a ribbon-cutting event tentatively planned for April.
Officials noted that occupancy is contingent on passing the elevator pretest and the subsequent state inspection and obtaining the temporary certificate of occupancy. Exterior finish work — stone on the addition and tile on the gym wall — will proceed when weather permits.
Votes at a glance: the minutes for Dec. 16 were approved; the package of change orders (COR 71–88) was approved by the board; and the meeting was adjourned.
Next steps: staff will schedule the move according to the elevator inspection and certificate of occupancy; the council will hold a site tour at an upcoming meeting and plan a ribbon-cutting once occupancy is secured.
