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Building committee to consider authorizing finance subcommittee to approve invoices during closeout
Summary
Committee leaders proposed authorizing a smaller group — likely the finance subcommittee — on March 4 to review and provisionally approve invoices and change orders during project closeout, with the full building committee to perform a final wrap‑up approval later.
Committee staff proposed streamlining final closeout approvals by authorizing a smaller group to review and approve routine invoices and change orders ahead of a final full‑committee wrap‑up. Kat described the plan: "So what we were hoping to do on March 4 is have the full building committee make a motion to authorize a smaller committee. We were thinking of using the finance subcommittee," and said the smaller group would provisionally approve invoices and change orders, with a final approval by the full building committee at project closeout.
Russ and other members discussed timing and openness: Russ said closeout could be complete by April but acknowledged it might extend to May, and staff emphasized that the smaller group would operate as a public meeting and remain open to all committee members. Meg confirmed the March 4 meeting would remain on the calendar as a virtual meeting to consider the authorization motion.
No formal authorization vote took place in the recorded excerpt; committee members plan to bring the motion on March 4. The transcript does not include the meeting date for the recorded session that produced these remarks.
