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Finance committee approves January vouchers, reviews variance report and advances fee and meal recommendations
Summary
Committee approved January payment vouchers after staff answers about a $10,885 plumbing invoice and a $132,873 roofing invoice, heard the January variance report showing modestly higher spending and stronger early tax receipts, and recommended the 2026–27 student fee and meal schedules to the full board.
The Germantown School District finance committee approved payment of January vouchers, reviewed the district’s January variance report and recommended approval of the 2026–27 student fee and meal schedules to the full Board of Education.
On vouchers, staff (S5) reported two public questions: a $10,885 invoice from Hagen Plumbing and a $132,873 invoice from a roofing contractor. Staff provided a vendor breakout for the plumbing bill — labor $1,495; water heater $8,590; materials $435; electrical work $365 — totaling $10,885. For the roofing invoice, buildings & grounds staff told the committee the final inspection took place in December after minor post-construction items were completed; district policy permits net-60 payment terms, which explains the later invoice timing.
After those clarifications an unidentified board member moved, and the committee approved, payment of the January vouchers by voice vote.
Business manager Britney Oltendorf presented the January variance report covering the general fund and special education fund. The report showed the general fund at about 41% of budget (roughly $624,000 more spent than the same point last year) and special education expenditures slightly lower in dollars (about $120,000 less) though roughly 1 percentage point higher in percent spent. Revenues for the two funds year-to-date were reported at about $33.0 million, with the district receiving approximately $4.6 million more in property-tax payments so far than last year due to timing; Oltendorf said the district budgets conservatively and maintains fund balance to cover possible fluctuations in special education aid pending state and federal decisions.
On new business, Oltendorf proposed two small changes to the student fee schedule for 2026–27: remove the yearbook fee (families buy directly from vendor) and add a $7 recorder fee for fourth-grade students handled at registration. Unidentified board members moved and seconded a recommendation forwarding the schedule to the Board of Education; the committee approved the motion by voice vote.
On meal prices, Oltendorf and Jill from Food & Nutrition recommended no change to meal and milk prices for 2026–27, noting adequate fund balance and an equipment replacement plan. Board members asked about timing for returning whole and 2% milk following passage of the Healthy Kids Act; staff will follow up and Miss Seefeldt is scheduled to provide an update in March.
No additional formal actions were taken on budgetary items at this meeting; the schedule and price recommendations were forwarded with positive recommendations to the full board.
