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Takara board approves financials, holds older payables and signs small contract fixes
Summary
The Takara board approved December and January financials, discussed about $52,000 in 91-plus-day payables (including invoices tied to PC Trans/HBSS and an MDOT reimbursement), and approved an administrative correction to a claims-administrator contract.
The Takara board reviewed and approved the agency’s December and January financial statements and addressed several aged payables and a minor contract amendment on Feb. 17, 2026.
Staff noted roughly $52,000 in items aged 91 days and over and identified two principal causes: a full-year invoice from HBSS Connect Corp. (the parent company of PC Trans) that staff expected to be a six-month bill, and a reimbursement due to MDOT that staff will not pay until MDOT issues a related payment to the agency. ‘‘If we want to pay it, we can,’’ staff said of the older invoices, but they recommended waiting briefly for cash-flow reasons and because MDOT had agreed to the sequencing.
Staff also presented the fare-box revenue chart showing a dip in prepaid fares (tokens and punch cards) between October 2024 and January 2026. Staff said the decline is within historical variation but flagged the need to watch April–July and expected ridership to rebound with the new app and as driving staff increases.
On contracts, staff presented a one-line administrative correction in the Mackinac claims-administrator contract (an internal reference change from TW1001-25 to TW1001-26). Staff explained the contractor handles claims administration for liability and vehicle insurance and that the contract carries an annual administrative fee of $2,165 plus per-incident fees. The board voted to accept the change and to authorize the deputy director to sign the amended agreement.
Trustees also authorized the deputy director to sign off on smaller operational payments (CDL training and floor buffing) that had already been paid and were presented for ratification.
The board approved motions for the financials, the contract correction and the delegations to the deputy director by roll call. The meeting then proceeded toward closed session to discuss legal strategy.
