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Dobbs Ferry workshop: trustees to centralize comp-plan files, staff to circulate draft for Jan. 13 workshop
Summary
Board members debated using the draft comp plan as a 'living' table of contents linking to engineering reports and funding records, agreed to collect comments into a single shared file, and were reminded draft links become public record.
Unidentified Speaker 1, an unidentified participant at the Dobbs Ferry workshop, said the draft comprehensive-plan document should be organized so staff and board members can “click to see the latest information about specific funds,” proposing a Gantt-style project folder for each priority project.
The discussion centered on whether the comp-plan draft should embed supporting reports or act as a ‘living table of contents’ linking to engineering reports, grant documents and comments stored in a shared folder. Unidentified Speaker 3 described the draft as “a day-to-day tool” that would expose comments and link to the underlying reports rather than embedding them.
Participants asked staff to confirm how the town’s file system will handle links and public posting. Unidentified Speaker 5 reminded the group that once the draft is discussed and linked it becomes part of the public record and that personal or proprietary information will need redaction before posting. Unidentified Speaker 1 said they had sent the draft to “Liz” so it would be in the record and available to reviewers.
Board members agreed to a process for collecting feedback: each trustee will provide comments, staff will consolidate them into a single shared file, and the consolidated document will be presented at the next workshop. Unidentified Speaker 1 said the goal is for staff and the public to be able to find up‑to‑date status on projects without repeatedly asking for updates.
What’s next: staff were asked to circulate the consolidated draft and comments ahead of a January 13 workshop so the board can review a ‘best draft’ and decide whether to move the document to a formal adoption step.
