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Tree Commission finalizes Arbor Day distribution plan, schedules pickup for the 12th
Summary
The Tree Commission confirmed Arbor Day logistics including tree pickup on the 12th, species counts (100 each for most species, 50 persimmons), volunteer arrival at 8:30 a.m., signage and social-media promotion, and contingency plans for cold or rain. A voice vote approved moving forward (tally not recorded).
The Tree Commission confirmed plans for its Arbor Day tree distribution, agreeing on pickup logistics, signage and volunteer procedures.
Speaker 2 (role/title not specified) said, “So trees are being picked up on the twelfth,” and identified Sabrina as the person who will pick up and deliver the trees. The commission reviewed printed labels and handouts prepared to identify each species and provide planting information; Speaker 2 said the label files were sent to Sabrina for printing and to Nancy on request.
The commission agreed on the inventory and distribution approach. Speaker 2 listed species and counts: “redbud, Willow Oak, Crape Myrtle, and Persimmon American Persimmon,” with 100 of each species except persimmon (50). Speaker 2 noted this is 50 more total trees than last year. The group recalled that trees ran out around 2:00 p.m. last year and discussed per-household limits (two or three) with an informal practice of allowing a few more later in the day.
Logistics and publicity were confirmed: Speaker 3 said “Alex and the Optic guys” will help set up and that the electronic sign board will advertise the event next Friday; Speaker 1 thanked Erin for posting on Facebook. The commission plans to use a new banner, yard signs and social-media posts to promote the distribution.
Operational details included a 10:00 a.m. start for distribution and a recommended volunteer arrival time of about 8:30 a.m. for building opening and tree sorting and tagging. Supplies noted for the event included table covers, paper towels and staples; members said they would share a needs list with Nancy and Sabrina. Volunteers agreed to bring personal snacks and water as desired.
Contingency plans were clarified: Speaker 3 said they can control the building heat remotely and the group may set up inside if weather is poor. The commission stated the event will proceed in rain or snow (“It’s Arbor Day”), not as a rainout.
Speaker 2 moved to proceed with the Arbor Day plan; Speaker 3 had earlier seconded taking up the item. The group expressed verbal assent—"All set and ready to go"—and carried the motion by voice. The transcript records the approval by voice only; a roll-call tally was not recorded in the transcript.
Next steps: organizers will ensure label files and handouts are printed, coordinate with Sabrina and Alex for pickup and setup, and continue publicity through Erin and the electronic sign board. Leftover trees and collected grocery bags were designated for Moss Ministry.
