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Piedmont board updates communications and procurement policies, adds web/media staff role
Summary
Board approved revisions to district communications platforms in response to Oklahoma House Bill 3,958, adopted a web/digital media specialist job description, increased an allowable PO adjustment threshold to $1,000 and updated procurement thresholds to align with state law.
Trustees approved several operational policy changes aimed at aligning district procedures with state law and improving communications and procurement efficiency.
In response to Oklahoma House Bill 3,958, the board approved revisions to the district’s list of approved communications platforms so that certain in-class or instructional messaging within district-approved platforms (for example, Class Relay and ParentSquare) is preserved in district records and does not require parents to be copied on every teacher–student exchange. Administrators said the intent is to retain a record of in-platform communications for accountability while reducing the number of channels parents must monitor.
The board also approved a new web and digital media specialist job description to centralize social media and website content and reduce pressure on current staff; administration said the new position will report to Riley.
On procurement, trustees approved changing the policy allowing purchase-order adjustments by 15% up to a $1,000 maximum (raising the previously discussed $500 figure). They also approved updates to procurement regulation thresholds to align with recent legal increases (for example, raising certain dollar ranges from $150,000 to $250,000 where required by law). Administration said these changes are intended to reduce duplicate PO work and create efficiency while retaining oversight; the board approved the revisions by unanimous vote.
