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Council forwards low bid for Hostess House rehabilitation after staff recommendation
Summary
Council heard staff recommendations on Hostess House bids and by motion forwarded the low bid (approximately $2.212 million) for the Hostess House rehabilitation to proceed with contract negotiation and preconstruction steps; staff said the contract includes a $105,000 contingency and a 180-day construction period after notice to proceed.
Council considered rehabilitation of the Hostess House on April 16 after staff reported bids opened April 11 produced a low bid near $2.2 million and recommended awarding to the low bidder subject to contract negotiations and customary preconstruction steps.
Kimberly (project staff) told the council she contacted the two lowest bidders about potential value-engineering options and checked references; she said both low bidders were willing to work with the city to explore cost reductions and that references gave good reviews. The staff recommendation was to move forward with the lowest bidder and pursue value-engineering in preconstruction.
Council asked questions about contingency size, local subcontractor participation and the project schedule. Staff said the recommended contract included a $105,000 contingency line on the roughly $2.2 million project and that contract time would be 180 days from the start of construction, with a preconstruction and bonding review before issuing notice to proceed.
A councilmember moved to forward the low bid from ASD (amount not to exceed $2,212,050) for the Hostess House rehabilitation; the motion was seconded and recorded as approved by voice vote.
Why it matters: The Hostess House is a capital project with historic elements; moving the contract forward would begin substantial construction and address accessibility, restroom and storage needs staff said exist under the revised scope. Council discussion emphasized careful contract oversight, the potential for change orders in renovation work, and the importance of preconstruction coordination to minimize contingency draw.
Staff said they will continue contract negotiations, finalize bonding and insurance, and begin preconstruction submittals if council proceeds.
