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Commission OKs five‑year county‑clerk software subscription to modernize public records
Summary
Lea County approved a five‑year software subscription costing $355,374.54 to upgrade recording, filing, imaging and licensing systems for the county clerk’s office, enabling online access and alerts for property‑record changes.
The Lea County Commission approved a five‑year subscription contract to replace an aging records system in the county clerk’s office.
The clerk’s office reported the county has used its current system for more than 20 years without upgrades and proposed a cloud/hosted software package that will provide online search and alert features, improve constituent access to deeds and filings, and consolidate two legacy systems. The five‑year contract sum presented to the commission was $355,374.54.
Proponents said the software will allow residents and businesses to track changes to property records and receive alerts when legal descriptions or ownership entries are modified, which could help detect forged or fraudulent filings more quickly. Commissioners asked procedural and security questions about how forged deeds would be handled; staff said the software would improve notification but that legal remedies (e.g., pursuing notaries or litigants) remain the mechanism to resolve forged documents.
The commission voted to approve the subscription; staff said implementation will be phased and that they expect the system to be live by the end of the year.
