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Winslow board approves letter of intent with consultant to develop 5–10 year capital plan
Summary
After an RFQ and committee review, the board approved a letter of intent with Energy Management Consultants (EMC) to evaluate facilities and help craft a phased 5–10 year capital improvement plan that may use portions of an expiring $400,000 bond payment; approval was unanimous.
The Winslow Schools board voted Aug. 26 to approve a letter of intent with Energy Management Consultants to begin an evaluation that would shape a five- to 10-year capital improvement plan.
A staff presentation described the competitive selection process: several firms expressed interest, two submitted bids and a committee chose EMC based on interviews, references and cost. The letter of intent is not a binding contract, the staff member said: "It's not legally binding. However, having a letter intent does indicate that you are planning on doing something." The board then moved to approve that letter.
The consultant's scope would include on-campus evaluations, prioritized capital repairs and an analysis of how portions of an expiring $400,000 bond payment combined with projected savings from improvements could fund phased projects without increasing the budget. The staff noted EMC proposed taking 10% of the quantified savings as payment, a lower percentage than some other vendors.
Board members asked about timing and site access; administration said EMC would perform much work after hours and that individuals would receive background checks if on campus. The consultant's work is expected to begin in summer 2026 so that projects align with bond retirement and budget cycles.
Motion and vote: A board member moved to approve the letter of intent and a second followed; the motion carried unanimously.
Next steps: staff will receive the consultant on campus, the district will review EMC's prioritized recommendations and the board will consider project-specific contracts if it elects to move forward. If the district opts not to proceed after an evaluation, the presentation indicated EMC would be owed a fee (the staff noted a $40,000 payment in that scenario).
