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Board authorizes quotes for tech, cameras and kitchen serving units and unanimously approves four‑day week renewal application
Summary
At the meeting the board unanimously approved seeking price quotes to upgrade Windows‑10 desktops (34 workstations, 12 higher‑end), to add up to 15 additional workstations, authorized quotes for eight surveillance cameras (~$4,800 projected) and for kitchen buffet/meal‑serving stations (estimated >$100,000). The board also voted to submit a flexible-learning four‑day week renewal application to MDE requesting up to six years.
The Ogilvie Public School District board approved a series of procurement authorizations and administrative actions during the meeting.
Technology and computing: The board authorized seeking quotes to replace and upgrade Windows 10 desktops and related devices. Administration said 34 media‑center workstations are targeted, with 12 of those to be higher‑end machines to support career‑and‑technical programs (CNC, drones) and potential esports use; the remaining 22 would be refurbished Windows‑11 workstations. The motion also authorizes seeking quotes for up to 15 additional building‑wide workstations and a rotation of 10 laptops. Funding options cited included building bond FFE dollars, REAP and capital dollars. Board members approved the motion by roll call with unanimous aye votes.
Safety and facilities: The board authorized seeking quotes for eight surveillance cameras compatible with the district’s current system; administration explained eight cameras is the current maximum capacity without adding recording servers. The motion passed unanimously.
Kitchen equipment: The board also authorized seeking quotes for kitchen buffet stations/meal‑serving units (FFE eligible). Administration advised a full install could exceed $100,000 and that additional vendor outreach and a further review would follow; the motion passed unanimously.
Budget and donations: Earlier the board approved February claims totaling $226,223.10 and accepted donations including $985.67 for elementary field trips and Lions Club contributions for wrestling mats and outfield‑fence safety toppers.
Four‑day week renewal: The board voted unanimously to submit the flexible‑learning four‑day week renewal application to the Minnesota Department of Education, discussing whether to request the full six years (which administration said would strengthen the application) and setting an internal submission target of no later than April 1. Administration advised MDE may take up to 45 days to decide.
Votes at a glance: • Approval of February claims ($226,223.10): Passed (roll call unanimous). • Acceptance of gifts/donations (field trips, wrestling mats, fence toppers): Passed (unanimous). • Seek quotes — Windows 10 upgrade/computers: Passed (unanimous). • Seek quotes — 8 surveillance cameras (approx. $4,800): Passed (unanimous). • Seek quotes — kitchen buffet/meal serving units (FFE eligible, >$100,000 estimate): Passed (unanimous). • Adopt Policy 704 (fixed assets inventory) — third and final reading: Passed (unanimous). • Approve academic calendars contingent on four‑day renewal: Passed (unanimous). • Submit four‑day week renewal application to MDE: Passed (unanimous).
Next steps: Administration will verify vendor quotes, finalize procurement details, and prepare the four‑day week application (targeted submission by April 1). The board scheduled follow‑up procurement approvals after vendor verification.
