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Committee reviews booster fund requests, wrestling‑mat replacement and scoreboard sponsorship options
Summary
Board members discussed a booster‑supported wrestling mat replacement, a vendor‑sponsored scoreboard/shot‑clock proposal, and new online payment/fee systems for extracurriculars; questions focused on costs, revenue splits, warranty/installation and equity for student participation fees.
The committee considered several extracurricular and facilities items: a wrestling mat replacement request brought by a coach, proposals for booster fundraising and sponsorship splits, and a vendor model to supply upgraded scoreboards (with shot clocks) under a 10‑year sponsorship agreement.
On wrestling mats: a coach presented a replacement proposal and said the program’s boosters would donate toward cost; committee members discussed preapproval thresholds, whether funds raised should be earmarked for the sport, and whether small programs without active booster clubs need a district‑level support mechanism. The transcript contains a cost figure that appears inconsistent in transcription; staff will confirm the precise cost and funding plan before final approval.
On scoreboards: a vendor representative model (company referred to in the transcript) would pay upfront for equipment and solicit sponsors over a 10‑year agreement, sharing revenue with the district under tiers discussed in the presentation (the transcript mentions splits such as 60/40 and 50/50 as example tiers). The vendor would install equipment and the district would cover installation and electrical work; members asked about warranties, single‑phase vs. three‑phase electrical needs and whether the long‑term revenue would justify the deal.
On extracurricular fees and payments: staff reported a rollout of an online payments platform integrated with PowerSchool for activity fees, with automatic waiver handling for free/reduced lunch students; committee members discussed hardship processes and options for reduced fees for families who do not qualify for free/reduced lunch but still face financial barriers.
Why it matters: members framed these items as program‑support and risk‑management decisions—replacing worn competition mats and modernizing scoreboards can affect student safety and program visibility, while fee and fundraiser rules affect access and equity.
Next steps: staff will provide verified cost estimates and warranty details, develop guidance on booster fundraising/reporting and consider a district approach for small programs without boosters.
