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Committee reviews facilities, booster sponsorships, on‑site fuel tank proposal and middle‑school HVAC progress
Summary
The Facilities & Extracurriculars Committee discussed activity‑fee collections ($18,450), a booster sponsorship program (50/50 revenue split pilot), an ASHRAE‑based mechanicals snapshot tied to a bond and LCAP grant application, a proposed solar‑powered on‑site gasoline tank with estimated payback (~5 years), and final middle‑school HVAC commissioning.
The Facilities & Extracurriculars Committee met after the Policy & Curriculum session and covered a broad set of items affecting operations and extracurricular funding.
Activities and fees: Staff reported $18,450 collected so far via a new online payment system and said refunds will be issued to families who later qualify for free/reduced lunch (data due Oct. 1). Staff said collected fees are deposited to the general fund and rosters are still fluid; final impact on participation rates will be clearer later this fall.
Booster sponsorships: The committee discussed reviving a booster club sponsorship campaign that had previously generated sustained revenue for athletics. The short‑form agreement example (stadium and gym signage) historically used a 50/50 split (booster/district); staff proposed piloting smaller, year‑to‑year banner sponsorships while reserving district authority for larger commercial naming opportunities. Members suggested a central tracking document to avoid duplicate solicitations and recommended engaging student groups (e.g., FBLA) to support outreach.
Mechanical systems and capital funding: Staff presented an ASHRAE‑based lifecycle chart (green/yellow/red) that shows several building systems nearing replacement and noted a bond previously approved and a Local Construction Assistance Program (LCAP) grant application filed the same day as potential funding sources. Staff identified classroom HVAC units at Kutztown Elementary and the high school as frequent maintenance priorities.
Fuel station proposal: Staff revisited quotes for a standalone, solar‑powered gasoline tank and remote tracking. Vendor quotes ranged from about $13,000 (Western Global standalone pump) to $25,328 (PWI with tracking and remote level monitoring). Diesel Direct offers rental tanks and software (approx. $200/month rental; tracking $399/month). Staff modelled payback scenarios and estimated a $35,000 purchase+installation (with concrete slab) could take roughly five years to pay back under conservative savings assumptions; committee members raised questions about site placement, borough registration (state registration required for tanks), spill containment, insurance, and whether the district should start with a stone pad for flexibility. Committee voted to move the scope to the full board with insurance/borough questions answered.
Middle‑school HVAC: Staff said all but one unit have been installed; the final unit (band room split) was scheduled to arrive and be set with a crane the following Thursday. Johnson Controls is integrating controls and building operator graphics; staff noted firmware updates and commissioning tasks remain. The committee praised contractor performance and approved moving the item on to the full board as appropriate.
Next steps: Staff will refine booster sponsorship language, pursue insurance and borough guidance for the fuel station, monitor activity fee rosters and free/reduced updates, and complete HVAC commissioning.
