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Budget committee backs 24-month shredding-services contract after a single bid
Summary
The budget committee recommended Resolution 22086 to award a 24-month shredding-services contract (with a 12-month extension option) to Midwest Shredding Service LLC after Purchasing reported one bid received from 176 notifications; members asked about the low response rate.
The budget committee recommended adoption of Resolution 22086 to award a 24-month term-and-supply contract, with a 12-month option to extend, for shredding services to Midwest Shredding Service LLC of Kansas City, Missouri, under invitation to bid number 25035.
Keith Allen, senior buyer in the Purchasing Department, told the committee that purchasing sent 176 notifications, had 30 document takers and received one bid for evaluation: “A total of 176 notifications were sent out, 30 document takers with 1 bid received and evaluated.” He said he did not know why response was so small and suggested there are not many shredding companies in the metro area; he also noted the solicitation was sent widely.
Committee members questioned the low response rate; no additional bids or protests were recorded. A motion to recommend adoption was made and approved by voice vote; the chair stated the budget will recommend 22086 for adoption. The transcript records the motion text as “Move to recommend adoption.” The mover is recorded as Diane Kimsey; the second is not identified by name in the record.
The transcript does not include a roll-call tally or additional conditions on the award.
