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Philomath SD 17J reviews directory‑information wording, immunization language and virtual charter guidance
Summary
Board reviewed JOA directory‑information wording and JHCA immunization language, confirmed health screenings occur though some are not statutorily required, and discussed OAR guidance on virtual charter transfers near a 3% threshold. Staff will gather further data and return.
Philomath SD 17J board members examined proposed changes to directory‑information notice language, immunization policy references and guidance about virtual charter transfer thresholds.
On directory information, staff and members worked line‑by‑line to tighten a long first paragraph that provides annual public notice of what the district considers directory information, how it may be released and when state law requires release. One committee member suggested breaking the paragraph into numbered items to improve clarity for parents. Members confirmed that requests for exclusion can be submitted in writing (including online) as part of registration.
On health screenings and immunizations, members asked staff where immunization lists and proof requirements are maintained; staff said records live in Synergy and follow Oregon law. The nurse confirmed that vision and dental screenings are performed at the beginning of the year (vision) and sporadically for dental depending on county health resources; those screenings are recommended but not strictly required by state law. The board agreed to hold broader changes to the JHCA immunization policy pending additional information from the nurse and county health officials.
Staff also summarized OSBA/OAR guidance on virtual charter enrollment. The district was told it is not required to deny a student transfer to a virtual public charter when a district’s virtual enrollment reaches 3%, but if the district intends to deny transfers at the 3% threshold the policy should explicitly reflect the OAR requirements. Board members said current numbers are close enough to the threshold that they will monitor enrollment and revisit policy if trends change.
No votes were taken; staff were asked to return with missing forms and additional background materials.
